Director of Conferences & Meetings
Posted December 25, 2012
|Offered By||National Trust for Historic Preservation |
Washington , District of Columbia
Creates a long-range vision for the National Preservation Conference and other National Trust conferences and meetings. Directs the development and implementation of Trust conferences and meetings to produce high-quality events that meet or exceed programmatic and financial goals. Assumes primary responsibility for the National Preservation Conference, steadily improving the effectiveness and financial success of conference operations.
National Preservation Conference
- With the VP, Partnerships, and other senior management, develop a vision and set goals for the conference, and provide leadership in implementation.
- Ensure alignment with the direction and priorities of the National Trust.
- Work closely with local partners for the conference, including but not limited to partner organizations in host cities, local governments, universities, NTHP Trustees and Advisors.
- Work as a team with the Director of Information and Training, the staff of Information and Training, and other staff to recruit, review, rank and choose education sessions
- Plan plenary sessions and other high-profile events for the conference.
- Work as a team with the local steering committee to recruit, review, rank and choose field sessions for the conference.
- Work in tandem with the local committee and NTHP development staff to prepare fundraising plan and meet funding goals for conferences.
- Produce and distribute marketing materials, including the preliminary program, the conference web site, and electronic promotional communications.
- Guide the work of staff producing registration, housing, site planning, on-site staffing, transportation, and other conference services.
- Prepare and monitor the conference budget, ensuring efficient use of funds and timely reporting of conference financial status. Develop and implement tracking system to identify relative profitability of conference-related activities.
- Negotiate and administer contracts and grants associated with conference programs.
- Continuously review conference procedures and events to ensure the best use of human and financial resources.
- Develop and maintain excellent working relationships with local preservationists in conference cities, as well as with NT staff, Trustees and Advisors, and affinity groups involved in the conference.
- Assume primary responsibility for on-site conference staff.
- Produce RFPs for future cities for the National Preservation Conference.
Other Conferences and Meetings
- Provide conference management expertise and services to other Trust programs and constituent organizations as opportunities arise in alignment with the National Trust mission.
- Produce RFPs for the National Main Streets Conference and other conferences as needs arise.
- Act as informal liaison with National Treasure Teams, Preservation Priority Managers, and other groups to determine needs and appropriate types of convenings.
- Provide expertise to internal teams regarding logistics (financial, timing, contractual, attendance) for their meetings.
- Work in tandem with local committees and conference managers to:
- Determine location
- Identify venues
- Develop and manage budget
- Develop timeline for production of conference program and materials
- Negotiate and sign contracts as needed
- Prepare fundraising plasn and meet funding goals
- Provide direction, management, and support for Conferences and Meetings staff, including the development and implementation of work plans.
- Hire, evaluate, and fire staff as needed.
- Prepare the annual office budget.
- A minimum of 10 years directing the administration, marketing and planning of national conferences, preferably with cultural organizations or similar nonprofits; demonstrated success in outreach to and engagement of culturally diverse audiences and content providers a plus.
- Creative thinking and strategic planning skills.
- Excellent verbal and written communication skills, public relations sensitivity and knowledge of market analysis methodologies.
- Demonstrated ability to lead and manage staff and volunteers.
- Ability to manage complex schedules involving multiple events and to meet deadlines.
- Undergraduate degree required.
How to Apply
To apply, please include a cover letter in the body of a message and email your resume as a Word, PDF or Text document to firstname.lastname@example.org.
The National Trust for Historic Preservation an equal opportunity organization and does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, veteran status, or disability. The National Trust for Historic Preservation actively seeks opportunities to include members of these groups in its programs and activities.