Donor Database Assistant

Position Details

Type Full Time
Offered By National Trust for Historic Preservation
2600 Virginia Avenue
Washington , District of Columbia
Salary Non-Exempt

Provide support to the Office of Data and Business Management.  Assist with technical and administrative issues connected to the maintenance and integrity of donor data in the membership database. 


  • Key and update donor data in the membership database system.

  • Perform merging of duplicate records of major donors and prospects existing in the data system.

  • Assist in the processing of contributions from donors.  This includes preparing checks for deposit, documenting gifts in the data system and initiating the acknowledgement process.

  • Distribute correspondence from Data & Business Management office, including donor daily gift report, pledge information and other material needed for development and central files. 

  • Help to ensure data integrity in MPact system and data being converted into NetForum;

  • Help to set up fundraising and event campaigns and appropriate cross-references and data mapping.

  • Oversee other regular tasks including record imports and field updates; export of queries and reports

  • Maintain chron files located in the office of Data and Business Management.

  • Perform other duties as assigned.


  • One year clerical/administrative experience, including data entry; experience in a donor or membership setting a plus, particularly in a matrixed and geographically dispersed non-profit. 

  • Basic problem solving skills, including issue identification and prioritization. Ability to execute tasks as assigned, and to learn and handle routine tasks without close supervision..

  • Excellent attention to detail.

  • Ability to prioritize, multi-task efficiently and respond to a high volume of ongoing requests in a timely fashion.  Strong organizational skills required.

  • Strong interpersonal skills, ability to work as part of a team and experience successfully interacting with key internal stakeholders.

  • Proven ability to continually develop skills related to use of rapidly changing technology and communications best practices.

  • Effective verbal and written communication skills.

  • Ability to adapt and be flexible in a dynamic work environment

  • Demonstrated success in working with culturally diverse colleagues.

  • Proficiency with Microsoft Word, Excel and other Microsoft Office applications required. Familiarity with donor or membership databases, or similar CRM systems, required.  Experience having been part of a CRM conversion process a plus. 

  • Bachelor’s degree (or equivalent years of experience) required. 

How to Apply

To apply, please include a cover letter in the body of a message and email your resume as a Word, PDF or Text document to

The National Trust for Historic Preservation an equal opportunity organization and does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, veteran status, or disability.  The National Trust for Historic Preservation  actively seeks opportunities to include members of these groups in its programs and activities.