Coordinator of Business Operations, Denver Field Office
Posted June 9, 2014
|Offered By||National Trust for Historic Preservation |
Denver , Colorado
Serves as the primary point of contact between field offices and national headquarters regarding business operations and financial management. Supports the Director of Business Operations by coordinating the business-analysis functions of assigned projects and the region, including field office and program finances. Tracks revenue and expenses, develops budgets as required, manages budget and financial processes, manages financial operations, identifies/explains variances and coordinates information technology with financial operations. Coordinates arrangements, expenses, logistics and reimbursements for regional events or meetings. Provides financial reports and analysis as requested by the Director of Business Operations. Provides guidance to field staff regarding budgeting and financial processes.
This position is currently being hired as an approximately 18 month position, through December 31, 2015, with the possibility of extension through June 30, 2016.
- Prepares and monitors budgets for the region and special project areas. Ensures timely and accurate closing of the books each month. Manages and reconciles monthly financial reporting, contracts with vendors, bank statements, and requests for reimbursements. Works with the Director of Business Operations to develop annual budgets for the office. Reviews all financial reports for accuracy and adequate supporting documents prior to review by the Director.
- Responsible for timely response and proactive communication to Regional VPs regarding financial and administrative matters.
- Works with Senior Field Staff and project managers as appropriate to develop and track project budgets and analyze year-to-date expenditures. Tracks expenses and revenue and prepares monthly reports for the Director. Manages checking account and reimbursement requests.
- Works with the IT Department to ensure office information technology works effectively and efficiently with business- and financial-reporting requirements.
- Works with development and regional staff in developing grant request budgets and managing financial aspects of grants received. Assists in the preparation of progress reports and final reports to foundations.
- Manages and coordinates logistics for assigned regional meetings, workshops, events and consultant contracts, including getting bids from vendors, drafting contracts, handling registrations and other logistics.
- Manages the daily business operations and provides assistance/support to the Director of Business Operations as required.
- Manages Regional Field Office travel finances, including: regular review of expenses in Concur and monitoring against budget.
- The Business Manager also currently serves as the Project Manager for Phase 111 of the renovation of the Emerson School, a historic school building converted into offices for the Field Office and other non-profit organizations. This includes working with the Regional Vice President to prepare cost estimates for the project, soliciting bids, helping to select a contractor, preparing a grant request to the Colorado State Historical Fund, working with the Trust Finance department in Washington DC on the preparation of all contracts associated with the project, meeting regularly with the architect and contractor, reviewing submittals and preparing grant reports.
- Other duties and special projects as assigned.
- At least 5 years of professional level experience in business and financial management, particularly in a matrixed and geographically dispersed organization.
- Experience with financial and project/program management in a non-profit setting a plus, particularly in building and managing complex budgets. Experience coordinating IT operations preferred.
- Experience managing large or complex projects.
- Advanced analytical and problem solving skills, including issue identification and prioritization..
- Intermediate project-management skills, including project budgeting and planning. Ability to achieve results with moderate supervision.
- Experience successfully managing internal stakeholders and relationships.
- Proven ability to collaborate across divisions to implement processes and achieve results. Track record of building and maintaining productive relationships with multiple stakeholders. Ability to work as part of a team, both in person and virtually, and communicate effectively with colleagues at separate geographic locations.
- Ability to prioritize, multi-task efficiently and respond to a high volume of ongoing requests in a timely fashion.
- Proven ability to continually develop skills related to use of rapidly changing technology and communications best practices.
- Effective presentation skills. Excellent verbal and written communication skills. Entrepreneurial spirit and skill set essential.
- Ability to adapt and be flexible in a dynamic work environment
- Demonstrated success in marketing to and engaging culturally diverse audiences and partners.
- High level of proficiency in MS office applications, including intermediate Outlook and Powerpoint skills. Advanced proficiency in Excel required, with experience using electronic accounting systems such as Lawson, Great Plains, MS Dynamics or comparable software.
- Interest in American History or historic preservation a plus.
- Bachelor's degree in accounting, finance or a related field required (or equivalent years of relevant experience). Relevant master’s degree preferred.
How to Apply
To apply, please include a cover letter in the body of a message and email your resume as a Word, PDF or Text document to 184467-CSemail@example.com.
The National Trust for Historic Preservation an equal opportunity organization and does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, veteran status, or disability. The National Trust for Historic Preservation actively seeks opportunities to include members of these groups in its programs and activities.