Program Assistant Professional Programs
Posted October 28, 2013
|Offered By||National Trust for Historic Preservation |
Washington , District of Columbia
Assist senior department staff with administrative tasks needed to deliver high-quality programs aimed at leaders in the preservation movement. Maintain day-to-day office operations for the department, which includes increasing office efficiency, maintaining files, contact lists, and databases. Handle program-related administrative services such as meeting logistics, registration, application processing, and order fulfillment. Assist in providing resources and support to members of the general public by fielding requests for information.
- Assist with administrative tasks required to successfully implement programs managed by the Preservation Resources deparment. Tasks will vary, but may include providing support for marketing efforts, assisting in the successful coordination of training programs, assisting in organizing logistics and catering for both internal and external meetings, and providing assistance in the planning and execution of educational and networking events for the preservation leader audience.
- Responsible for all office management functions of the division including increasing efficiency of operations, managing documents through scanning, and file management.
- Perform occasional word processing and copying; maintain accurate files, receive incoming telephone calls, route mail to department staff, assist in scheduling meetings and outgoing mail, respond to requests for printed and electronic materials, and similar responsibilities, as directed. Represent division on interdivisional work groups related to administrative management.
- Provide support for the Preservation Books program by monitoring inventory and recording and fulfilling book orders.
- Process applications related to scholarship and training programs, collate materials for both internal and external reviewers.
- Respond to requests for information by the public, assist with assignments and referrals for response by others.
- Assist in the production of departmental materials, including the creation of on-line materials and program specific newsletters and special communication pieces, as needed.
- Minimum 4 years college or equivalent educational/work experience (demonstrated interest in historic preservation preferred). Work experience/education in program administration, non-profit administration, or business administration is preferred.
- Excellent writing, spelling, grammar, and proofreading skills.
- Demonstrated intermediate to advanced proficiency in Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Adobe Acrobat.
- Ability to work cooperatively with others in a team setting.
- Good organizational skills are essential.
- Ability and willingness to learn new skills.
- Excellent organizational skills and work management skills essential.
How to Apply
To apply, please include a cover letter in the body of a message and email your resume as a Word, PDF or Text document to 150148-CSemail@example.com.
The National Trust for Historic Preservation an equal opportunity organization and does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, veteran status, or disability. The National Trust for Historic Preservation actively seeks opportunities to include members of these groups in its programs and activities.