Exhibit Hall Information
Spaces are still available!
If you are interested in exhibiting, please submit your Exhibit Hall Application and Contract online now!
Exhibit Hall Location
Tulsa Convention Center
100 Civic Center
Tulsa, Oklahoma 74103
Display Areas
Each Exhibit Hall display area is an 8' x 10' booth, which includes a 6' draped table for table-top displays, two chairs, a wastebasket, and a 7" x 44" identification sign. These spaces are available without a table for larger pop-up displays.
Exposition Service Contractor/Equipment Rental
The exposition service contractor will assist you with freight, electrical requirements, audiovisual equipment needs, additional furnishings for your booth, and signs. Exhibitor service kits, distributed by the service contractor, will contain forms for ordering these items. Shipping instructions will be included in the exhibitor service kit. Boxes shipped to the contractor will be delivered to the exhibit hall at the St. Paul Convention Center prior to your October 21 set-up time. Return shipping arrangements can also be made with the contractor. National Trust
conference staff will not be responsible for materials shipped by exhibitors.
Booth Assignment
Booth numbers will be assigned August 15. A small booth identification sign will be on the backdrop of your booth. Switching booth assignments is prohibited. Every effort will be made to make booth assignments as requested, however, booths will be assigned on a first-come, first-served basis.
Vendors & Sales Opportunities
Organizations purchasing exhibit space may sell up to five items from their normal sales stock. National Trust publications may not be sold in other organizations’ booths. Please list any sales items and their cost when submittingyour contract. To increase traffic we encourage vendors to have a giveaway drawing. Gift baskets are always a good draw!
Exhibitor Guest Invitations
Exhibitors are encouraged to invite guests and clients to visit the exhibit hall. Entrance to the hall may be obtained by filling out an information card at the Registration Desk and receiving a guest pass for that day. These passes are valid ONLY for the exhibit hall and do not allow entry to any other event associated with the conference.
Registration for the Conference
One complimentary full registration and two exhibit-only registration badges will be provided for each booth rental. Only the full registration badge allows access to the opening reception, sessions and plenary lectures. Exhibitors have the opportunity to upgrade from exhibit-only passes to full registrations at any time preceding the conference for $325.
Housing for Tulsa
Exhibitors will receive a conference Preliminary Program after June 1, 2008. Please refer to the Hotel Information page for further details on making your hotel reservations. You may also access the information on this site.
Musical Entertainment
All live musical performances and all uses of music (such as records, tapes, compact disks, CD-ROM or video tapes with either featured or background music) must be licensed by the American Society of Composers (ASCAP), Broadcast Music, Inc. (BMI) or any other agency responsible for licensing the music so performed. Any exhibitor who desires the use of live or recorded music should work directly with the National Trust to ensure proper royalty payments and acceptable sound levels.
Security
Security service is provided 24 hours a day. Every reasonable precaution will be taken to protect property. However, all merchandise should be secured to the extent possible in the display booth. Small or easily portable objects of value should be properly secured or removed after exhibition hours and placed in safekeeping.
